If you’re like many growing companies, you’re constantly looking for ways to make hiring easier and more efficient, but not every organization needs (or wants to pay for) a full applicant tracking system (ATS).
The good news? You can still give your team, and your candidates, a streamlined experience when it comes to background checks.
With our applicant self-entry system, you can handle background screening quickly and compliantly, without the cost or complexity of adding another platform.
What Is Applicant Self-Entry?
Think of applicant self-entry like a mini-ATS, built just for background checks. Instead of gathering and manually entering all your candidate’s information: full name, address history, Social Security number, employment details, you simply:
- Enter their name and email (or phone number).
- The system automatically sends them a secure invitation.
- They fill out their own details, review disclosures, and sign authorizations online.
Once your applicant completes the form, we begin processing the background check right away, whether that includes criminal searches, civil checks, employment verifications, or whatever else your preferred package contains.
No paperwork, no manual data entry, and no worrying about missing signatures.
Why Use It?
1. No Need for a Full ATS
Applicant tracking systems can be powerful, but they’re also expensive and often overkill for smaller hiring teams. With applicant self-entry, you get many of the same conveniences, like secure digital forms, e-signatures, and automated record-keeping, without the hefty software license.
2. Keeps You Compliant
FCRA and state laws require that candidates receive proper disclosures and provide written authorization. Our system ensures that every applicant reviews and electronically signs all required documents, storing an audit trail for your records.
3. Saves Time and Prevents Errors
Let’s face it: manually typing in sensitive applicant data isn’t just tedious, it’s risky. With self-entry, your candidates provide their own information, reducing typos and making sure critical details are correct from the start.
4. Improves the Applicant Experience
Today’s candidates expect a fast, mobile-friendly experience. Our self-entry process is secure, simple, and can be completed from any device, often in just minutes.
A Smart First Step Toward Better Hiring
You don’t need a complicated ATS to modernize your hiring. Applicant self-entry gives you a professional, efficient background screening process that saves time and protects your business, all at a fraction of the cost of traditional recruiting software.
Ready to Make Hiring Easier?
If you’d like to learn how applicant self-entry can streamline your hiring process, or see a quick demo, contact us today. We’ll help you take the work off your plate, so you can focus on finding the right people for your team.
Need Help with Background Checks or Compliance?
Whether you’re hiring new talent or updating your screening processes, the Swailes Background Check team is here to help. From criminal background checks and FCRA compliance to drug testing, employment and education verifications, MVR reports, credit history reviews, and Social Security number validation, we provide fast enrollment and expert support every step of the way.
Contact us today to streamline your screening process with confidence.