Many employers believe that a thorough background check at the time of hire is enough to ensure a safe workplace. But for organizations committed to long-term safety, compliance, and risk management, screening shouldn’t stop on day one.
Why Periodic Background Checks Are Becoming the Norm
More companies are adopting recurring background checks as a standard practice; monthly, quarterly, or annually. These checks help uncover new criminal convictions or other changes that could impact an employee’s suitability for their role.
One of our clients, whose staff and volunteers work directly with the public and vulnerable populations, conducts annual background screenings across the board. These include updated criminal history checks and a review of the national sex offender registry.
Compliance and Privacy Still Matter
Just like pre-employment screening, ongoing background checks must comply with the Fair Credit Reporting Act (FCRA) and Equal Employment Opportunity Commission (EEOC) guidelines. Additionally, state and local laws may impose specific rules, so it’s essential to stay up to date with applicable regulations.
Key best practices include:
- Obtaining proper authorization for each screening
- Notifying employees of their rights
- Safeguarding private information and limiting access to results
- Following adverse action procedures if a report reveals disqualifying information
Failing to follow these steps can create legal exposure, even if your intent is to enhance workplace safety.
Risk Mitigation and Peace of Mind
While some companies still rely solely on pre-employment checks, others have found periodic screenings to be a valuable risk management tool. These checks can alert you to issues that might otherwise go unnoticed and help protect your organization, team, and customers.
Before implementing a recurring background check policy, consult legal counsel to ensure compliance. You may find that more companies are adopting this practice than you think.
If you’re wondering whether a one-time background check is enough, you’re not alone. Many leaders are recognizing the value of ongoing screening and making it a part of their overall safety strategy.
Need Help with Background Checks or Compliance?
Whether you’re hiring new talent or updating your screening processes, the Swailes Background Check team is here to help. From criminal background checks and FCRA compliance to drug testing, employment and education verifications, MVR reports, credit history reviews, and Social Security number validation, we provide fast enrollment and expert support every step of the way.
Contact us today to streamline your screening process with confidence.